Office Administrator

Key Responsibilities:

• Meeting Coordination: Schedule and organize executive team meetings, including booking conference rooms, preparing agendas, and ensuring all necessary materials are available.
• Calendar Management: Maintain and update executive calendars, prioritize appointments, and resolve scheduling conflicts.
• Office Management: Oversee office supplies, maintain an organized workspace, and coordinate with vendors when needed.
• Travel Arrangements: Plan and book domestic and international travel, including flights, accommodations, transportation, and itinerary planning.
• Expense Management: Process and track executive expense reports, ensuring accuracy and compliance with company policies.
• Administrative Support: Assist with correspondence, document preparation, and other administrative tasks as required.

Qualifications & Skills:

• Previous experience in an administrative or office management role, preferably supporting executives.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• A proactive mindset and the ability to work independently.